How do I setup my email stationery in Outlook 2003 (Windows 2000 & XP)?
This procedure is only available if you use HTML as your message format.
- Double click on "My Computer", navigate to "Tools". Click on the "View" tab, scroll down to: "Show hidden files and folders" and make sure that the radio button is filled in. Click "OK".
- Open up the email with your stationery files.
- Go to the "File" menu and click on "Save Attachments"
- Make sure all the files from the email are highlighted and click "OK"
- On the left hand side click on "My Computer"
- Navigate to your stationery directory within your "C:" drive. This is located: "Local Disc (C:/)", "Documents and Settings", "[your name of profile]", "Application Data", "Microsoft", "Stationery".
- Click "OK"
- You now have your stationery within your proper folder.
- Close the email and go back to your inbox in Outlook 2003
- On the "Tools" menu, click "Options", and then click the "Mail Format" tab.
- Half way down the page is a "use this stationary by default" and click on the drop down menu and choose your new stationery.
- Click "OK".
- Click on "New" to create a new email. You should see your stationery populate your new email.
- Finally, go back through step 1 once again, only this time making sure that the "Show hidden files and folders" and make sure that the radio button is NOT filled in.
There are a couple of other problem solving issues:
If you have an existing signature, you must turn it off: 1. Go to tools 2. Options 3. Mail Format Tab 4. Find the Option that says "Signature for new messages" and click on the drop down make sure that <None> is selected.
If the signature is not exactly as you should be seeing it, you might have the email opening in Word 2003, if this is the case then follow these steps to turn off the default email application: 1. Go to tools 2. Options 3. Mail Format Tab 4. Make sure that the "Use Microsoft Office Word 2003 to edit e-mail messages" is un checked.